Archives in Slovenia
Origins
It is possible to trace the origins of some present public archives in Slovenia back to the second half of the 19th century. The Aškerc Award for outstanding achievements in archival science was named after the famous Slovene poet Anton Aškerc, who was the first town archivist of Ljubljana more than 100 years ago and who defended the fundamental principles of archival science.
However, the present structure of Slovenia's public archival service has only developed since 1945, when the National Government of Slovenia established the Central State Archive. From the 1950s onwards, the Yugoslav Federal Archives Act gave rise to the establishment of the so-called 'municipal archives', today known as regional archives (Maribor, 1952; Ljubljana, 1955; Koper, 1956; Celje 1957; and Nova Gorica, 1972), where the majority of archival material in Slovenia is concentrated. Whilst the Yugoslav Act allowed for the setting up of so-called 'special archives' and collections of historic material, the only 'special archives' established in Slovenia prior to 1990 were the so-called 'political archives', and no special diplomatic archives or special archives relating to the history of the economy, education or medicine were set up. After the political changes of 1990 the 'political archives' were incorporated into the Archives of the Republic of Slovenia.
Legislation
The Slovene Archives and Archival Institutions Act (AAIA) of 1997 is in compliance with guidelines from United Nations Educational, Scientific and Cultural Organisation (UNESCO) and with EU recommendations, following the example of legislation from several European countries (Denmark, Germany, Italy). The major change brought about by the AAIA was the separation of public and private archives, which prompted a reorganisation of the public archival service. In line with most European legislation on archives, the AAIA also implemented a rule making archival material accessible 30 years after it was created. The Slovene Archives and Archival Institutions Act outlines the professional and administrative tasks to be performed by public archives as part of their public service. They should appraise records created by entities under public law, carry out professional supervision and training of staff members, collect and process public and private archives, identify support for using and publishing archives, maintain and preserve archives, keep a register of public and private archives, identify support for archival material/records in archival institutions abroad relating to Slovenia and the Slovenes, register private archives of legal and natural persons, co-operate with owners of private archives and offer expert advice and supervision, make archives accessible, issue transcripts and copies of documents and certificates based on documents, foster cultural values related to the archives, carry out research in the field of archival science and history, and undertake publishing activities.
The Act also changed the definition of archival property: 'public archives constitute public property; private archives constitute private property.' The term 'public archives' implies not that the institution is accessible to the public, but rather that it was created in the public sector (by entities under public law). Jurisdiction in the public archival service is divided between the Archives of the Republic of Slovenia (ARS) and the regional archives. The ARS protects public archives of state authorities, of bodies exercising public authority and/or those public services provided by the state, of the Bank of Slovenia, and of state and public funds, agencies and other legal persons established by the state and/or whose activities cover the entire national territory.
Regional archives have similar jurisdiction as public archives, except that they function at a regional level. In 1999 the Ministry of Culture adopted seven by-laws which provide detailed regulations for certain fields of archival activity not specified by the AAIA (Preservation; Use of Public Archives; Maintenance of Archival Registers; Professional Requirements for Archival Employees in Public Institutions; Selection and Transfer of Public Archives; Dealing with Private Archives; Rules on Traineeship and Proficiency Examinations).
In 2006 a new Act was implemented, called the Protection of Documents and Archives and Archival Institutions Act (Official Gazette of the Republic of Slovenia No 30/2006). This new Act has incorporated most of the former Act of 1997 (the Archives and Archival Institutions Act) with substantial supplements relating to the electronic archives and their permanent preservation.
Funding
Funds for performing public archival activity are provided by the state. As an administrative institution within the organisational structure of the Ministry of Culture, the ARS receives funds directly from the state budget, whereas regional archives are funded by the Ministry of Culture on the basis of their annual programme. In its capacity as a research institution, the ARS can also obtain funding for some of its research projects from the Ministry of Higher Education, Science and Technology. However, the ARS is also legally obliged to carry out and self-fund independent research projects, in order to promote the development of archival science. The majority of archival staff work in public archives on a permanent employment basis. Special or independent archives employ a small number of people.
Archival policy re. private archives
Archival policy promotes the protection of private archives. Public archives are legally obliged to keep registers of private archives. The owners of private archives have certain legal obligations after proclamation. They are monitored by a competent archival institution and their capacity to import or export archival material is limited. Private owners may decide to keep their archives in the private sector or to deposit them in a public archival institution, in which case they preserve their property rights. Alternatively the owner of a private archive may decide to sell his/her archive to a public archival institution, in which case the state has the pre-emptive right to purchase such archives. Models of best practice for private archival institutions have yet to be established. The owners of private property may be not only individuals and families, but also legal entities and individuals. Slovene archivists are keen to learn from the experience of those overseas archival institutions with expertise in this area regarding policies (including how to stimulate the private sector to protect private archival material) and practice relating to the preservation of private archival material. Records kept by the Roman Catholic Church are considered to be of public interest and are therefore considered to be the most important private archival material in Slovenia, for which reason the state annually provides some of the funds for carrying out its archival activity, as specified in the Act.
State archive
The Archives of the Republic of Slovenia (ARS) is an administrative institution within the organisational structure of the Ministry of Culture (today Ministry of Education, Science, Culture and Sport) which receives funds directly from the state budget. The ARS was the only state administrative body to acquire the status of a research organisation in 1999, allowing it to engage in independent research activity in archival science and history and to be registered at the Ministry of Higher Education, Science and Technology. In 1968, the Slovene Film Archives (Slovenski filmski arhiv, SFA) was established and organised as a special department within the Archives of the Republic of Slovenia (ARS).
Archival holdings
The seven public archives (the ARS and the six regional archives) keep 11,036 record groups and collections, amounting to 58,434 archived metres of written records. Public archives also hold 6,535 films, 1,673 video recordings, 12,072 rolls of microfilms, 8,311 microfiches, 367,511 photographs and 1,129 sound recordings. The oldest archival materials kept in Slovene archival institutions are manuscripts dating from the 11th century and a collection of charters from the 12th century onwards, both held by the ARS; charters from 1147 onwards, kept in the Archiepiscopal Archives of Ljubljana; chapter charters from 1082 onwards, kept in the Diocesan Archives of Koper; and chapter charters from the mid 13th century onwards kept by the Piran Unit of the Regional Archives of Koper. Other archival institutions keep archival materials from the 14th century onwards. The greater part of the older material held by the Slovene archives is written in German using Gothic characters, because German was the official language of the territory until 1882.
Archival material held in Slovene archival institutions is generally classified according to time periods. Since most of the present-day territory of Slovenia formed the Habsburg provinces of Carniola, Styria, Carinthia and the region of Gorizia from the second half of the 13th century, archival material kept in both the ARS and most of the regional archives is grouped according to the historical periods pre-1848, 1848-1945 and post-1945. A notable exception is the archival collection of the Regional Archives of Koper (Piran Unit), which covers territory (the south Primorska region) controlled by the Venetian Republic until the end of the 18th century and is therefore organised according to the historical periods of the Venetian Republic from the 13th century down to 1797, the French period 1809-1813, the period under Austria 1813-1918, the period under Italy 1918-1943, the period of the Socialist Republic of Slovenia 1954-1991 and the period of the Republic of Slovenia since 1991. The small Regional Archives of Nova Gorica is the only archival institution housed in purpose-built premises. In general, Slovenia's archives are accommodated in older and often listed buildings which have been specially adapted for their new function. One highly successful example of this practice is provided by Regional Archives of Koper, which is accommodated in an old monastery building. The creation of a storage facility by installing a new steel structure within the existing walls of the monastery's old church successfully preserves the artistic and historical qualities of the space. The opening of new ARS premises at a refurbished ex-barracks in 2005 enabled the institution to rationalise its use of space; this new building houses storage rooms, the Conservation and Restoration Department, the Archival Centre for Professional Development and the Slovene Film Archives (including a new film screening hall). Nadškofijski arhivThe most important private archives in Slovenia are those of the Roman Catholic Church, which are currently housed in three institutions: the Archiepiscopal Archives of Ljubljana in Ljubljana (Nadškofijski arhiv Ljubljana), the Diocesan Archives of Koper (Škofijski arhiv Koper) and the Diocesan Archives of Maribor (Škofijski arhiv Maribor). The Archives Act of 1997 defines holdings of the Archives of the Roman Catholic Church as private archives. These archival holdings (totalling 2,163 metres) have been placed under a preservation order as a cultural monument and as an important part of the Slovene cultural heritage, the Ministry of Culture also provides part-funding for their activities. The database of KEY CONTACTS includes further information on the following archives: in the capital the Seminary Library, Ljubljana, the Ursuline Archives, Ljubljana and the Franciscan Archives and Library, Ljubljana; in the Gorenjska region the Franciscan Archives and Library, Kamnik; in Eastern Slovenia the Minorite St Petrus and Paulus Monastery Archives and Library, Ptuj; and in South Eastern Slovenia the Franciscan Archives and Library, Novo Mesto and the Stična Cistercian Abbey Archives. Another important Slovene archive is the RTV Slovenia Archives and Documentation Service (Služba za arhiviranje in dokumentacijo TV Slovenija, RTV Slovenija) in Ljubljana. This institution functions as a documentation centre for the needs of national radio and television. manuscriptThe Slovene Archives and Archival Institutions Act of 1997 also permitted certain institutions to set up archival services for their own needs. However, only two organisations have thus far been established as a result of this legislation: the University of Ljubljana Historical Archives and Museum (Zgodovinski arhiv in muzej univerze v Ljubljani) and the Institute for Slovene Emigration Studies at the Scientific Research Centre of the Slovene Academy of Sciences and Arts (SAZU) (Inštitut za slovensko izseljeništvo pri Znanstveno raziskovalnem centru Slovenske akademije znanosti in umetnosti). Archival holdings of Slovene political parties are treated today as private archives, and public access or use of their material is still not possible, as the multi-party system in Slovenia has only existed since 1990. Some smaller archival organisations relate to specific fields of activity, eg the Archives of Institute of Ethnomusicology (Glasbeno narodopisni inštitut), the Archives of Slovene Philharmonics (Arhiv Filharmonije) and the Archives of the Slovene National Theatre (SNG) Ljubljana - Drama (Arhiv SNG Drama). They have undergone considerable development to the point that even external users can now gain access to their archival collections (on the basis of a special agreement). These archives work within the organisational structure of their respective parent institutions. The National Manuscript Collection (Nacionalna rokopisna zbirka v Narodni in univerzitetni knjižnici v Ljubljani, NUK) is a special collection within the National and University Library (NUK), functioning as a national literary archival institution with the most extensive collection in this field in Slovenia. Again, it works within the organisational structure of the University and is dependent on it as far as both funding and programmes are concerned. Specialised archival collections such as those of the Studia Slovenica Archives Research Institute enjoy private status. There are relatively few smaller archival institutions of this kind. Modern regional archives keep the archival material of state authorities and their organisational units and of bodies exercising public authority or performing public services provided by the state on the territory of one or more local self-government communities over which the regional archive has competence. Use and accessibility of archival holdings is contingent upon relevant legislation, internal regulations of archival institutions and, in the case of private record groups and collections, the stipulations of the persons who have transferred them. Changes in the socio-economic system and in property relations in the Republic of Slovenia have resulted in a massive increase in the use of archival material, mainly for the purpose of issuing various certificates for administrative and legal procedures. Most public archives in Slovenia published new, up-to-date guidebooks from the 1990s onwards, and in recent years information from these guidebooks has also been published on the Internet, mainly in Slovene. Inventories, archival catalogues and lists of acquisition are also available. The spread of information technology over the last few years has substantially improved access to and use of archival material. To date the ARS has carried out two digitisation projects: in 2002-2003 the Emperor Francis' Cadaster (land survey register and maps) of 1824-1867 was scanned in its entirety, covering 28,000 recordings or 2,800 recorded cadastral municipalities with 28,000 cadastral maps, which are freely available on ARS website. The second project in 2004-2005 was the scanning of the Charters collection (5,984 charters), the oldest archival material kept in the ARS (from 12th to 19th centuries), which generated 31,200 recordings. However, the database on Charters is currently available only in the ARS reading room. In 2001 a project team consisting of IT experts and archivists from the ARS and six regional archives embarked on a project to create the Info-Arh application, which was later developed into the Co-operative Archival Computer Information System of Slovenia (AERISS), a state-of-the-art computer information system created on the basis of ISAD/G and ISAAR/CPF standards. (this presentation is available at http://www.sa.dk/sa/omarkiverne/english/activities/euseminar/mn.htm). This system will offer online access to the database of all archival institutions in Slovenia, containing information on archives and archive creators and allowing access to digital archives, as well as the possibility of ordering and viewing specific digital archives. The project forsees the creation of a comprehensive information system with several stages of development, so that international exchange of experience and practical work will be extremely important. A special team of experts from the Government Centre for Informatics, the Ministry of the Interior, the ARS and the now defunct Ministry of Information Society was assembled to prepare regulations containing guidelines for the acquisition and preservation of electronic archives, as well as to ensure the financial means for its implementation. The ARS has presented its activities and organisation on a videocassette and CD-ROM and has issued a summary publication in three languages (Slovene, English and German). The Slovene Film Archives has for the past five years organised 'Evenings of the Slovene Film Archives' in the Slovenian Cinematheque once a month, with screenings on various themes (eg 'Distant Past', 'Films from the 1950s', 'Feature and Documentary Films', 'The Mirror of Time', 'Slovene Regions from Smithies from Kropa to Dances by Kolpa', and 'Dazzling Shine of Sports'). Exhibitions organised by the ARS have been predominantly domestic. Between 1993 and 2001 the ARS held three important exhibitions: 'Convents in Medieval Charters in Slovenia' (1993), 'Slovenia in Papal Charters' (1996, in honour of Pope John Paul II's visit to Slovenia) and 'From Dream to Reality' (2001, in honour of the 10th anniversary of the independence of Slovenia). However, in 2003 the ARS did mount an exhibition for overseas consumption entitled 'Slovene Towns Through Time' (the presentation of 16 towns in Slovenia), which was presented initially in Beijing, China. This exhibition has since been presented in Warsaw, Poland and Skopje, Macedonia in 2004; in Vienna, Austria in 2006; and in Sarajevo, Bosnia-Herzegovina, and in Munich, Germany in 2007.
Written and adapted by Natalija Glažar, International Co-operation Consultant at the Archives of the Republic of Slovenia. The first overview was written for the Mapping the Infrastructures of the Museums, Archives and Libraries in Slovenia and Hungary, Visiting Arts for Re:Source - the Council for Museums, Archives and Libraries (London 2003).
